HEIMS Privacy Policy and Terms of Service

HEIMS Privacy Policy

We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use the Higher Education Information Management System (HEIMS).

1. Information We Collect

• Full Name
• Email Address
• Student ID Number
• Course and Enrollment Details
• Other related student information

2. How We Use Your Information

• Facilitate student registration and enrollment
• Send you official communications such as enrollment confirmation, payment notices, and class schedules
• Notify you of important system updates and deadlines
• Maintain records required by the university

3. Use of Email Communication

Your email address is used to send system-generated messages related to your enrollment and academic status. These may include:

• Registration status and confirmation
• Payment reminders and official receipts
• Class schedules and academic notifications

4. Third-Party Services

We use a third-party email delivery service to ensure reliable email communication. Your email address is shared with this provider only for sending messages from HEIMS. They are contractually obligated to safeguard your data and not use it for any other purpose.

5. Data Sharing

We do not sell, rent, or disclose your personal information to third parties except:

• With authorized personnel within the university
• To comply with legal obligations
• With third-party providers as necessary to operate the system

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or loss.

7. Data Retention

Your data will be stored securely and retained for as long as your student record remains active or as required by university policy or law.

8. Your Rights

• Access and review your information
• Request correction of inaccurate data
• Request deletion of your data, subject to university records policies

HEIMS Terms of Service

Welcome to the Higher Education Information Management System (HEIMS). By using this system, you agree to the following terms:

1. Purpose of the System

HEIMS is designed to facilitate the online registration, enrollment, and student information management for our client Universities.

2. Acceptance of Terms

By accessing and using HEIMS, you confirm that you understand and accept these Terms of Service.

3. User Responsibilities

• Provide accurate and complete information
• Keep your login credentials confidential
• Use the system only for its intended purpose

4. Use of Email Communications

By using HEIMS, you consent to receive official emails related to your enrollment, academic records, and other university matters. These communications may include confirmations, schedules, billing statements, and important notices.

5. Limitation of Liability

HEIMS and its developers are not liable for:

• Losses resulting from system unavailability or email delivery issues
• Any data entry errors made by the user
• Misuse of your login credentials

6. Modifications

We may update these Terms of Service at any time. Significant changes will be communicated through HEIMS or your registered email.

7. Governing Law

These terms shall be governed by the laws of the Republic of the Philippines.